How Can I Verify My Anonymization and Ensure There Are no Spelling Errors that Could Lead to a Data Leak?

In this guide, we'll explore how to use Cleardox's search function to ensure accurate anonymization and prevent potential data leaks caused by spelling errors or other issues.

Even though Cleardox identifies a significant amount of sensitive content in documents that potentially need anonymization, there may be situations where Cleardox does not detect the content. This can occur due to poor document quality—typically with scanned handwritten documents or those scanned multiple times.

See how we handle and OCR-process scanned PDFs in this article here.

1. Start by Redacting Content in Cleardox: Begin by anonymizing sensitive content within Cleardox's redaction software. Ensure all personally identifiable information (PII) and sensitive data are appropriately obscured or removed.

2. Use the Search Bar to Identify Spelling Errors: After redacting, utilize Cleardox's search function to identify potential spelling errors or variations of words that could lead to inadvertent data leaks. Correct any identified issues promptly to maintain data integrity.

3. Anonymize Identified Content: Upon identifying any spelling errors or sensitive terms missed during the initial redaction process, anonymize them using Cleardox's tools. This ensures that all variations and potential leaks are mitigated effectively.

By following these steps, you can actively verify your anonymization efforts and mitigate the risk of data leaks through meticulous use of Cleardox's advanced redaction software tools. This approach ensures compliance with data protection regulations and safeguards the confidentiality of your documents effectively.